Session Chair Instructions:
Please review the Program and note the following:
day and time of the session you are chairing
the names of the speakers in your session
the length of each talk in your session as they will vary
Please arrive at the workshop room at least 5 minutes prior to the commencement of your session
There will be a Session Chair seat at the front of the room in clear site of the speaker. The following will be at that place:
Time remaining cards: 5,2 and 0 minutes
A handheld microphone
A bell/iPad/clock for timing
Please introduce yourself to the speakers in your session and inform them:
that you are there to assist them and keep them on time
that you will hold up a warning card at 5, and 2 minutes and a finish card/bell at the end of their allocated time
that time allocations will be strictly enforced by session chairs
Introduce the speaker at the beginning of their talk by their name only
During Q&A at the end of the session please ensure:
That the Q&A also adheres to the time given, again this will vary so please review the program
Have a question ready if no one looks like asking a question and try to phrase it so it prompts other questions
Please ask the younger/students/ECR members of the audience questions first
If a question is too long or difficult or there are too many questions please remind the audience that specific issues can be discussed in the breaks
Please close the session by thanking all the speakers, announce the break and remind people when the next session starts and any other messages that I may have given you.
Please ensure that your session runs to time.
If you require additional information, please contact the LOC at firstname.lastname@example.org or by phone on 0405-465-990.